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📝 GENERAL TERMS AND CONDITIONS for contracts for participation in the EVOLVE! Summit 2025 conference

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📄 I. INTRODUCTORY PROVISIONS

These General Terms and Conditions of Engage Advisory s.r.o., with its registered office at Jakubské náměstí 580/4, 602 00 Brno, ID No.: 05433762, VAT No.: CZ05433762, registered in the Commercial Register maintained by the Regional Court in Brno, Section C, Insert 95319 (hereinafter referred to as the “Organizer”), govern, in accordance with Section 1751(1) of Act No. 89/2012 Coll., the Civil Code (hereinafter referred to as the “Civil Code”), the mutual rights and obligations arising from contracts for participation in the EVOLVE! Summit conference held on 6 November 2025 in Brno (hereinafter referred to as the “Conference Participation Contract” or the “Contract”) pursuant to Section 1746(2) of the Civil Code (hereinafter referred to as the “GTC”) between the Organizer and the Participants of the conference (hereinafter referred to as the “Participant”). The GTC govern the basic legal relationship between the Organizer and the Participant, and deviations from these GTC are possible only based on specific contractual arrangements.

📑 II. CONCLUSION AND CONTENT OF THE CONFERENCE PARTICIPATION CONTRACT

The Organizer, via its website or other forms of electronic communication, invites submissions of proposals to conclude the Conference Participation Contract. Therefore, the provisions of Section 1732 of the Civil Code do not apply. The Participant submits a proposal by placing an order via the online interface at www.evolvesummit.cz.

The proposal must include at least:

  • The name and complete, accurate address of the Participant
  • (Optionally) the names of persons designated by the Participant to attend
  • The Participant’s email address
  • Agreement with the GTC

The Contract is concluded upon delivery of the proposal and its confirmation by the Organizer via email to the address provided by the Participant. If any of the required elements are missing, the Participant’s proposal is considered only a request for an offer by the Organizer. Other provisions of Section 1731 et seq. of the Civil Code apply.

🧾 Ticket Price Structure:

  • 📅 2 May – 30 June 2025: EUR 280 (max. 100 tickets)
  • 📅 1 July – 31 August 2025: EUR 330 (max. 100 tickets)
  • 📅 1 September – 12 October 2025: EUR 380 (max. 100 tickets)
  • 📅 13 October – 6 November 2025: EUR 420 (subject to availability)

💡 All ticket prices are subject to the statutory VAT rate of 21%.

💳 Payment Terms:

  • By bank transfer based on an invoice issued to the bank account stated therein
  • Payment due date: 15 days from the date of invoice issuance
  • The Parties agree on a resolutory condition that if the ticket is not paid within the due date, the Contract is canceled

🔁 Cancellation Policy:

  • A refund is possible only in cases of justified inability to attend (e.g., serious health reasons or based on agreement with the Organizer), provided the request is submitted no later than 6 October 2025
  • After this date, only a change of Participant is possible, once only, upon request by 6 November 2025. Later changes are not guaranteed. The Organizer will respond without undue delay
  • The Organizer will always strive to accommodate the buyer and maintain a fair business relationship

⚠️ In Case of Event Cancellation:

  • If the event cannot take place due to government restrictions (e.g., COVID-19) or force majeure, the paid amount will be converted into credit for future EVOLVE! Summit events in 2026

🚫 Ticket Non-Transferability:

  • Participation and all types of tickets are non-transferable and bound to the Participant (or persons named in the Contract proposal)
  • Admission to the event requires presenting a personal registration code to receive an access badge

🎤 III. CONFERENCE CONTENT

The EVOLVE! Summit will be held on 6 November 2025 in Brno. The Organizer and Participant consider the thematic focus on HR, recruitment, and sourcing in the CEE region to be essential to the event. The identity of specific speakers, length, or content of individual sessions is not deemed essential to the Contract.

The Organizer reserves the right to make justified changes to the event, such as changes to date, time, venue, duration, speakers, or other features, and commits to inform the Participant via email or another suitable method. Such changes do not alter the agreed content or price of the Contract.

The published program, content, and scope of the conference on www.evolvesummit.cz is for informational purposes only.

Participants are not allowed to make any audio or audiovisual recordings of the conference.

📬 IV. OTHER PROVISIONS

The Organizer sends all communications to the Participant primarily via the email address provided in the Contract. Simple email is considered sufficient for written form; no verified or certified signature is required.

📧 Organizer’s contact email: info@evolvesummit.cz

Messages are deemed delivered on the date of receipt confirmation or at the latest, three days after dispatch.

The Participant must inform the Organizer of any change in contact details. Failure to do so is the Participant’s responsibility.

The Organizer is liable for any property or non-property damage caused by breach of legal obligations or of these GTC, up to the amount paid for participation.

In cases under Section 2913 of the Civil Code, the Organizer must inform the Participant. As long as such circumstances persist, the Participant may not sanction any breach. If these circumstances persist longer than three months, either party may withdraw from the Contract.

Given the nature of the event, the Participant is deemed a professional and not a consumer within the meaning of Section 419 of the Civil Code. Therefore, consumer protection provisions (Section 1810 et seq.) do not apply. Claims of the Participant expire within one year.

The GTC apply accordingly to consumers within the limits of statutory protection. If the Participant is a consumer, any waiver of rights is deemed invalid.

The proposal to conclude the Contract is stored by the Organizer and will be issued upon request. The Contract is concluded in Czech. The form allows for data changes prior to submission.

The Participant has the right to withdraw from the Contract under Section 2001 et seq. of the Civil Code, by written notice delivered to the Organizer’s address. If services have already been partially rendered, the Participant must pay a proportional fee.

Under Section 1837(j) of the Civil Code, the right to withdraw under Section 1829 does not apply, as this is a contract for leisure services provided on a specific date.

📩 Complaints (defective performance under Section 1914 et seq.) may be submitted by email or post and will be resolved within 30 days.

The Organizer informs the Participant (if a consumer) about the possibility of out-of-court dispute resolution. The authority for such resolution is the Czech Trade Inspection Authority, Štěpánská 567/15, 120 00 Prague 2, www.coi.cz.

📌 V. FINAL PROVISIONS

The Organizer complies with the Privacy Policy available on its website.

The Organizer may modify the GTC as necessary due to changes in circumstances; the Participant agrees to this in advance. Rights and obligations arising under the existing GTC remain unaffected.

The Organizer will inform the Participant appropriately. The Participant has the right to reject the changes and terminate the Contract within 30 days.

If any provision becomes invalid or unenforceable, it shall be replaced with a provision that most closely reflects its meaning. This does not affect the validity of the remaining provisions.

These GTC are issued in both Czech and English. In case of discrepancies, the Czech version prevails.

If the Contract contains an international element, Czech law shall apply. All disputes arising from or in connection with the Contract will be resolved by Czech courts.

These GTC become valid and effective on 1 May 2025. Contracts concluded before this date remain governed by the GTC in effect at the time of their conclusion.

In Brno, 1 May 2025

GENERAL TERMS AND CONDITIONS for the purchase of videos and presentations

Subject of the Order

The subject of the contract is the purchase of goods from the e-shop on www.evolvesummit.cz, specifically online video content from the educational-cultural EVOLVE! Summit festival. Their specifications and variants are available at https://www.evolvesummit.cz/evolve-summit-videa-77-inspirativnich-i-praktickych-prednasek-nahled-obsahu.

Order

The Buyer declares they have read all information related to the order on www.evolvesummit.cz. The Buyer places the order by completing the electronic order form.

Before submitting, the Buyer is obliged to review and, if necessary, correct the order. Once submitted, the order is binding and establishes mutual obligations: the Seller agrees to deliver, and the Buyer agrees to pay.

By submitting the order, the Buyer confirms that they have read and agree with the Seller’s Terms and Conditions. These Terms, published on the Seller’s website, are an integral part of the contract.

Price and Tax Document

All service prices, including statutory VAT, are listed in the registration summary and at https://www.evolvesummit.cz/obchod/evolve-summit-77-prednasek/. The Seller issues an invoice as proof of purchase. The Seller is a VAT payer.

Payment Method

By bank transfer to the Seller’s account according to the invoice sent electronically.

Delivery

Electronic – the Buyer receives a functional link with access credentials after purchase.

Right of Withdrawal

The right of withdrawal does not apply to contracts for the supply of digital content not provided on a tangible medium.

Security and Responsibility

Access to the user account is password protected. The Buyer must keep login information confidential and acknowledges the Seller is not liable for breaches of this obligation.

The website may be updated without prior notice.